E-INVOICING IMPLEMENTATION BETWEEN ORGANIZATIONS IJS AND MIKRO+POLO d.o.o.

Diplomsko delo obravnava uvajanje elektronskega izmenjavanja računov med organizacijama Mikro+Polo in Institutom »Jožef Stefan« (IJS). V njem izhajamo iz obstoječega stanja, ki je zaradi trenutnega klasičnega načina poslovanja precej dolgotrajno. Podjetje Mikro+Polo nastopa v vlogi dobavitelja, ki izdaja račune svojemu partnerju, tj. proučevani organizaciji IJS. Le-ta nastopa kot kupec, ki prejema račune in izvršuje plačevanje računov. Glavni cilj organizacij je nemoten in avtomatiziran potek izdajanja in prejemanja elektronskih računov. Za rešitev problema uvedemo testno okolje v sistemu EBA, v katerem si organizaciji izmenjujeta elektronske račune. V začetnem delu naloge opredelimo pomembnejše vidike za varno in zanesljivo izmenjavo elektronskih računov. Ti zajemajo opredelitev elektronskega poslovanja in elektronskega računa, tehnološka izhodišča in standarde za izmenjavo podatkov, področje zagotavljanja varnosti, ki temelji na uporabi digitalnega potrdila, elektronsko arhiviranje in zakonsko ureditev e-računov. V nadaljevanju se lotimo podrobne analize problemskega stanja in analize obstoječih procesov izdajanja in prejemanja računov, navajamo spoznanja za možne rešitve problema ter se v okviru predlagane rešitve lotimo še preoblikovanja procesov in povezav. Rezultat je prototipna rešitev, tj. podroben grafičen prikaz, opis ter analiza procesov izdajanja in prejemanja elektronskih računov, poleg tega pa tudi slikovni prikaz delovanja nekaterih ključnih funkcij in nastavitev v programski aplikaciji EBA.In diploma we are dealing with e-invoicing implementation between organizations Mikro+Polo and IJS. Because organizations are still running their business on traditional basis which is including paper invoice the existing processes are not optimized. In this processes business enterprise Mikro+Polo represents a supplier who is sending invoices to his bussines partner. IJS is receiving invoices and makes payments of material which means they are represented as a buyer. The main objective is to have uninterrupted and automated process of e-invoicing. For this goal we are going to exchange e-invoices in experimental environment within system EBA. The first part of work deals with important aspects of safe and reliable e-invoicing process which are including definitions of electronic business and e-invoice, technology overview and standards for e-invoices. In this scope we are also given the answers of providing security which is based on use of digital certificate and we also expose the main issuses of electronic archives as well as legal compliance of electronic documents and e-invoices. In the following parts we are dealing with detailed analysis of main problems, detailed analysis of current situation in invoicing processes, listing realizations of possible solutions and performing renovations of processes. The outcome is prototype solution which is a complete graphic demonstration, description and analysis of e-invoicing processes and also graphic demonstration of activities and settings within aplication EBA