IMPLEMENTATION OF ELECTRONIC DOCUMENT MANAGEMENT SYSTEM

V sodobnem poslovnem svetu je cilj vsakega podjetja imeti optimizirane poslovne procese. Ta cilj pa je dokaj težko dosegljiv, če podjetje ne upravlja svoje poslovne dokumentacije učinkovito. Neustrezno urejena in shranjena poslovna dokumentacija je lahko v določenih trenutkih za podjetje videti le kot poslovna neprijetnost, vendar pa ima dandanes na žalost velikokrat večje posledice, med drugim tudi zmanjšanje konkurenčnosti podjetja, njegovega poslovnega ugleda in uspeha. Če je še pred desetletjem veljalo, da so sistemi za elektronsko upravljanje dokumentov za srednja in manjša podjetja skoraj nedosegljivi, pa je hiter razvoj informacijskih tehnologij v zadnjem desetletju naredil zagotovo velik korak v prid pocenitvi sistemov za elektronsko obvladovanje dokumentov. Cilj diplomske naloge je bil zato prikazati, da je možno tudi za manjše podjetje najti primerno rešitev za vzpostavitev sistema za elektronsko upravljanje dokumentov in izvesti njegovo integracijo s celovito programsko rešitvijo podjetja. Z izvedeno analizo obstoječe dokumentacije (pa čeprav samo delno zaradi širokega obsega dokumentacije) in s predstavitvijo prototipa, izdelanega s pomočjo EBA sistema, smo želeli odgovornim v podjetju pokazati možnosti za hitro in enostavno ureditev vsaj dela poslovne dokumentacije in možnosti za nadaljnji razvoj, ki omogoča celovito upravljanje celotne poslovne dokumentacije.A very important goal of each company in the modern business world is to have optimal business processes. It is quite difficult to achieve this goal if the company does not manage its business documentation efficiently. Business documentation, which is not appropriately arranged and kept, can be only a business inconvenience in a certain moment. However, nowadays, it can lead to unfortunately bigger consequences a lot of times, among others to lower competition of the company, its business reputation, and success. It was logical a decade ago that systems for electronic management of documents for middle and smaller companies were almost out of reach. Fast development of informational technologies in the last decade has done a big step towards cheaper systems for electronic mastering of documents. The goal of the diploma work has been to show that it is possible for a smaller company to find an appropriate solution for restoration of a system for electronic management of documents and to execute its integration in the existing ERP system of the company. With the executed analyses of the existing documentation (although only partially because of the wide range of documentation) and with a presentation of a prototype, we wanted to show to the people who are responsible in the company some possibilities for fast and simple regulation at least of a part of business documentation and possibilities for further development which enables a complete management of entire business documentation