A new model of acquisition in the University of Maribor Library

Osnovni namen raziskovalne naloge je bil analizirati čas, ki se porabi za pridobivanje knjižničnega gradiva v Univerzitetni knjižnici Maribor. V ta namen smo celoten proces pridobivanja knjižničnega gradiva razdelili na dva podprocesa. Prvi del predstavlja nakup gradiva in z njim povezane aktivnosti (od trenutka, ko je podan predlog za nakup gradiva, do takrat, ko je gradivo v knjižnici), drugi del pa obdelavo gradiva (od trenutka, ko je gradivo že v knjižnici, do takrat, ko je na knjižni polici in na voljo za izposojo). Oba združena procesa smo imenovali nabava gradiva ali nabavni proces. Nakup in obdelavo smo še podrobneje razdelili in smiselno združili v faze, kar nam je omogočilo odčitavanje časov med posameznimi fazami v procesu. Na osnovi odčitavanj podatkov iz modula COBISS3/Nabava in COBISS2 smo izračunali trajanje posameznih faz. S seštevkom smo prišli do skupnega časa, ki je potreben, da želeno gradivo pride na knjižno polico. Za vsak mesec posebej smo izračunali povprečno vrednost posameznih faz in na osnovi le-teh še letno povprečje. Z raziskavo smo potrdili domnevo, da nabavni proces predolgo traja. Z izračunom trajanja posameznih faz procesa smo ugotovili, da gradivo najbolj dolgo čaka na opisno katalogizacijo, povprečno kar 53 dni. Na vsebinsko obdelavo čaka gradivo povprečno 45 dni. Od predloga do naročila mine povprečno 10 dni, od naročila do prejema pa povprečno 26 dni. Na osnovi teh ugotovitev smo zasnovali nov model procesa pridobivanja knjižničnega gradiva z nakupom. Z novim modelom smo skrajšali posamezne faze procesa in skupni čas procesa skrajšali za povprečno 45 dni, s čimer smo dosegli 37% prihranek časa.The main purpose of this research paper was to analyse the time spent for library’s stock acquisition in University of Maribor Library. For that purpose, we divided the whole process of library’s stock acquisition by purchase into the two sub processes. The first part is represented by material purchase and all activities, connected with it (from the moment when the suggestion to acquire the material is submitted, until the material is in the library), while the second part is material processing (from the moment when the material is in the library, until the point when it is on the bookshelf and available to be borrowed). Both, joint processes we named the stock acquisition or acquisition process. The purchase and the processing were divided to details and then grouped in phases, which enabled us to read-out the time between each single phase in the process. Based on the data read-outs from the module COBISS3/Acquisition and COBISS2, we calculated the duration of individual phases. By summarizing of all durations, which were spent at each single phase, we came to the total time, needed for the desired material to come to the bookshelf. We calculated the average value of each phase for every month separately, and based on them also the annual average. With the research we confirmed the assumption, that the acquisition process takes too much time. By calculating the duration of the individual process phases we found out that the material waits the longest time in descriptive cataloguing, on average even 53 days. The material waits on average 45 days in subject cataloguing. 10 days pass averagely from the suggestion until the orderand from the order until delivery 26 days on average. Based on these findings, we designed a new model of library’s stock acquisition by purchase. Using the new model we shortened the individual process phases. Thus, we shortened the total process time by 45 days on average, whereby we achieved 37% of time saving