KYTC Maintenance Field Operations Guide Supplement

The Kentucky Transportation Cabinet (KYTC) is tasked with managing an asset portfolio that includes over 27,500 miles of roadway and 9,000 bridges. Keeping these assets in sound condition demands significant effort from KYTC’s Division of Maintenance, which includes activities ranging from mowing and litter pickup to cleaning out culverts and performing emergency roadway work. Despite the immense responsibilities shouldered by Maintenance personnel, until this project the Cabinet’s 12 districts lacked a systematic method for capturing and recording maintenance activities. Through a series of workshops held in each KYTC’s district with Section Engineer and Maintenance Supervisors, researchers at the Kentucky Transportation Center (KTC) facilitated efforts to inventory routine maintenance activities, document how frequently each activity is done, and capture the ways in which maintenance functions are adjusted in response to special projects (which generally receive priority over general maintenance functions). Key products of this research include a Statewide Maintenance Calendar, which defines — based on a combination of stakeholder feedback and statistical analysis — optimal time intervals for undertaking key maintenance activities, as well as district-specific maintenance calendars. Having recourse to these calendars will help district staff more efficiently plan, schedule, and coordinate maintenance functions