Development of a Document Management System for Private Cloud Environment

AbstractOrganizations are increasingly interested in carefully managing their private information both to insure that it is properly handled, and also to make it more useful to their daily tasks. Meanwhile, the number and the variety of documents make management and efficient usage of the information more challenging. Therefore, how to achieve efficient management of documents becomes an emerging issue in today's information-rich society. In this paper, the design of a document management system for private cloud environment is introduced. The document management system aims to provide two major features. The first one is the capability for users to timely access to the latest information anytime, anywhere, and from any device. Due to the growing and the diversity of devices, corresponding document access and management mechanisms are provided without extra learning burdens and complex operations by users. The other one is the support for efficient document sharing and collaboration for the cooperative working environments. The objective of the document management system is to extend such sophisticate features and ease the complexities to organization users and applications. Finally, a case study is also given in this paper to describe the scenarios and the benefits of using the document management system in an academic environment