An Evaluation Of The Sub-District Offices Of The Ministry Of Education And Culture In Kotamadya Medan, Indonesia A Pilot Project

This pilot study attempted to evaluate the effectiveness of the Sub-district Of fices of the Ministry of Education and Culture in Kotamadya Medan, Indonesia, using Stufflebeam's evaluation model, Context-Input-Process-Product (CIPP). The purpose of this study is to provide the decision makers in the Ministry of Education and Culture with some information necessary for further decisions. There are three decision alternatives introduced: (1) maintain the Sub-district .Offices as they are now, (2) modify the Sub-district Offices, and (3) terminate the Sub-district Offices. The evaluation was carried out in four aspects, including:(1) context evaluation, (2) input evaluation, (3) process evaluation, and (4) product evaluation. Five of the eleven Sub-district Offices were selected as a sample. The size of the sub-district area and the number of primary schools available in the sub-district were taken into consideration in the sampling process. Data were gathered through interview, observation, and document collection at the Head, Provincial, and Municipal Offices as well as the five Sub-district Offices. The data collection was carried out from December 1978 through February 1979. Organizational theories, documents, and respondents' judgements were used as the basis for analysis and evaluation. The findings of the study include: (1) Stuffle beam's evaluation model can be developed for evaluating the effectiveness of the Sub-district Offices; but the products of the Sub-district Off ices do not have operational and measurable short-term objectives and not all of the Sub-district Offices' products can be calculated in quantitative terms; (2) the policy to establish Sub-district Off ices in Kotamadya Medan was reasonable;(3) the available inputs, especially non-human inputs, are insufficient quantitatively and qualitatively; (4) there is still too much centralization in the administration of the Sub-district Offices which prevents the Sub-district Offices from operating effectively; (5) the shortage of personnel and their lack of qualification prevent personnel in the Sub-district Offices from functioning as expected in the job descriptions; (7) though integration, organizational health, and feedback are satisfactory in the Sub-district Offices, none of the Subdistrict Off ices can fully attain the performance standard defined by the Head Off ice due to the abovementioned problems in the input and process of the Sub-district Offices. Based on the findings, this study recommends that the decision makers modify the Sub-district Off ices in Kotamadya Medan. The writer offers several recommendations for this modification. The study also includes suggestions for further evaluation of the effectiveness of the Sub-district Offices