Planing for information technology in archives, planing and decision processes

Odbor za informatizaciju arhiva Međunarodnog arhivskog vijeća raspravljao je i donio na svojim sjednicama u Duchonki (Slovačka) 1995. i u Rimu 1996. sljedeće smjernice za planiranje informatizacije arhiva. Iz izvornoga engleskog teksta te uz konzultiranje njemačkoga prijevoda (EDV Planung im Archiv – Planungs- und Entscheidungsprozesse, Der Archivar, Jahrgang 50, 1997, Heft 4, 747-768) na hrvatski preveo i sažetak na engleskom načinio Tomislav Ćepulić.The article describes seven planning and decision-making processes designed to help archivists implement information technology. The processes are: 1. Long-range planning that identifies customers, describes the purpose of the archives, outlines goals, and identifies products and services to meet customers’ needs. 2. Product planning and management which detail the products and services identified in the long-range plan. 3. Business process architecture that identifies the processes that will produce needed products and services 4. Information technology strategy and tactics which determine the approach the archives will take in applying technology to the business processes and products. 5. Information technology architecture that establishes the principles upon which hardware and software will be selected. 6. Hardware, software and communication choices that identify what hardware and software to use and establish the procedures for determining whether to buy or develop systems. 7. Application acquisition and developmen that defines the process used to buy or develop an application. For each of those processes, a list of people who should be involved is added, as well as the risks of ignoring the process. Negative and positive consequences of ignoring/implementing the processes are illustrated by case studies