Series 6000: Administration and Management Support Policies Purchasing- Bids and Contracts- 6220

When the cost of any supplies, equipment or furniture shall exceed $40,000 but be less than $75,000, informal quotations may be solicited from responsible vendors in lieu of formal bids. The superintendent shall establish bidding and contract awarding procedures for all purchases of furniture, equipment, or supplies (except for books), the cost of which is estimated to be in excess of $40,000. Whenever in the opinion of the District, the cost of any supplies, equipment, or furniture shall exceed $75,000, public bidding shall be called for by issuing public notice placed in at least one newspaper of general circulation within the District once each week for two consecutive weeks, unless a statutory exception permits another contracting option. Clear and definite specifications shall be prepared and made available to all vendors interested in submitting a bid. For purposes of this policy, a lease-purchase agreement, whereby the District may own the property at the end of a lease term, shall be subject to the same conditions as an outright purchase. The District may make improvements or repairs to its property through a department within the District and without competitive bidding when the total of such improvements or repairs does not exceed the sum of $75,000. The public bidding process shall be used for every building improvement, repair or other public works project, the cost of which is estimated to be $100,000 or more unless the District is authorized by law to use an alternative procurement method or the project is exempt from public bidding requirements. All such projects estimated to be less tha