Deliverable Identifier PP2-D2 Dissemination Level PP Deliverable Type External Deliverable

Digital preservation activities can only succeed if they consider the strategy, policy, goals, and constraints of the institution that undertakes them. Furthermore, because organizations differ in many ways, a one-size-fits-all approach cannot be appropriate. For digital preservation solutions to succeed, it is essential to go beyond the technical properties of the digital objects to be preserved, and to understand the cultural and institutional framework in which data, documents and records are created, managed, and preserved. Fortunately, organizations involved in digital preservation have created documents describing their policies, strategies, workflows, plans, and goals to provide guidance. They also have skilled staff who are aware of sometimes unwritten considerations. We have analyzed preservation guiding documents and interviewed staff from libraries, archives, and data centres that are actively engaged in digital preservation. This paper introduces a conceptual model for expressing the core concepts and requirements that appear in preservation guiding documents. It defines a specific vocabulary that institution