GENERAL DISTRICT COURT MANUAL RECORDS RETENTION, DESTRUCTION AND EXPUNGEMENTS PAGE 6-1 CHAPTER 6- RECORDS RETENTION, DESTRUCTION AND EXPUNGEMENTS

To assist the District Court Clerks in records management, it is suggested that a careful review be made of the following statutory provisions and policy statement to ensure that all court records are retained and destroyed in accordance with the required procedures: § 16.1-69.53. Definitions; construction of references to period of years. As used in this article, the following terms shall have the following meanings: “Court records ” shall include case records, financial records and administrative records as defined in this section. “Case records ” shall mean all documents, dockets and indices. “Documents ” shall mean all motions for judgment, bills of complaint, answers, bills of particulars, other pleadings, interrogatories, motions in writing, warrants, summonses, petitions, proof of service, witness summonses and subpoenas, documents received in evidence, transcripts, orders, judgments, writs, and any other similar case-related records and papers in the possession of the district courts and filed with the pleadings in the case. “Financial records ” shall mean all papers and records related to the receip