Integration of Publishing and Document Management into Windows

Document Management is the initial stage of most electronic publishing endeavours. Individuals need to organise documents in such a way that they can be retrieved and accessed on demand, shared selectively, integrated with the work of others and preserved forever. Publishing of documents is another very important aspect of document management. However, tools that exist for publishing documents are limited in that they only allow a user to send documents to local devices such as disk drives. No tools exist in the user workspace to publish documents in a wide area network. The report outlines the development of a document management tool that is aimed at addressing the issues of integrating document management and the publishing of documents in the user workspace. The components of the system are the metadata extractor, the publishing tool, the user interface and the email gateway. The system was tested and evaluated, yielding the following results that show that metadata can be extracted from research documents by defining simple heuristics that define properties of the document and using a statistical learning model. Publishing of documents to a repository in the wide area network and version control of documents was also integrated into the user workspace