The Archival Principle of Provenance and Its Application to Image Content Management Systems

Variously described as a “powerful guiding principle ” (Dearstyne, 1993), and “the only principle ” of archival theory (Horsman, 1994), the Principle of Provenance distinguishes the archival profession from other information professions in its focus on a document’s context, use and meaning. This Principle, generally concerned with the origin of records, has three distinct meanings (Bellardo & Bellardo, 1992). First, and generally, it refers to the “office of origin ” of records, or that office, administrative entity, person, family, firm, from which records, personal papers or manuscripts originate. Second, it refers to collecting information on successive transfers of ownership or custody of a particular paper or manuscript; and third, it refers to the idea that an archival collection of a given records creator must not be intermingled with those of other records creators. In this sense, the principle is often referred to by the French expression respect des fonds. A corollary principle, solemnly entitled, “Principle of the Sanctity of Original Order,” states that records should be kept in the order in which they were originally arranged. The Principle of Provenance was independently developed by early modern French and Prussian archives managers in the nineteenth century, and had its origins in necessity, both theoretical and practical. Prior to the development of the Principle, archives were arranged and described according to the “principle of pertinence, ” where archives were arranged in terms of their subject content regardless o